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• Welcome to our website • We warmly welcome the new Postal Assistant recruits of Howrah Division. Our heartiest congratulations on your selection! • "Sangeet Sandhya" - 2014 held on 8th November 2014 at Sarat Sadan Howrah Maidan, was a huge success • 36th Biennial Joint Conference of our Divisional Union concluded on 26.04.2015 at Prasastha,Andul. 15th Book Grant Distribution ceremony was a huge success. 110 students received the book grant

FAQs

Frequently Asked Questions

Questions

Right to Information Act, 2005 ( As on January, 2012 ) Source : D.O.P.T.

  • What is Information?
  • What is a Public Authority?
  • What is a Public Information Officer?
  • What is a Public Assistant Information Officer?
  • What is the fee for seeking information from Central Government Public Authorities?
  • What is the fee for the BPL applicant for Seeking Information?
  • Is there any specific Format of Application?
  • Is it required to give any reason for seeking information?
  • Is there any assistance available to the Applicant for filing R.T.I. application?
  • What is the Time Period for supply of Information?
  • Is there any provision of Appeal under the R.T.I. Act?
  • Is there any scope for second appeal under the R.T.I. Act?
  • Whether complaints can be made under this Act? If yes, under what conditions?
  • What is Third Party Information?
  • What is the Method of Seeking Information?
  • Is there any organization(s) exempted from providing information under R.T.I. Act?



  • What is Tenure?
  • What is Tenure of a Treasurer?
  • What is the norm for Counting Post tenure?
  • What is tenure of SBPA?
  • What is maximum CEA admissible to Government Servant?
  • How many days of CL / RH are admissible?
  • Can a Government Servant avail leave without intimation?
  • Can it is sent U.C.P.?
  • What is the effect of late attendance?
  • What is general condition of Code of Conduct of Government Servant?
  • What is the meaning of misconduct or misbehaviour?
  • What is dies-non?
  • What is the meaning of headquarter?
  • Can anybody leave his Head Quarter without permission?
  • What is Child Care Leave?
  • What is minimum period of CCL that can be availed?
  • Does the CCL need prior approval of competent authority?
  • How many E.L. can be kept accumulated in EL A/C?
  • What is leave encashment?
  • When a Government Servant can be placed under suspension?
  • What is deemed suspension?
  • What is Rule 16 Charge Sheet?
  • What is MACP?
  • What is compassionate appointment?
  • What is transfer under Rule 38?
  • What facilities are available to handicapped employees?
  • Where we can get more and more information about the Dept?
  • Whether Government loss can be recovered from GPF or CGEGIS?
  • Whether Government loss can be recovered from gratuity / cash equivalent to leave salary?
  • Whether gratuity or pension can be forfeited by Government?
  • What is subsidiary offender?
  • What is FRAC?
  • What are minor penalties?
  • What are major penalties?
  • What are the reliefs available against penalties?
  • What is the time limit for preferring appeal / review?
  • Are we entitled to medical treatment at CGHS recognized private hospital?
  • In serious and emergency cases what can we do?
  • What is the maximum financial assistance admissible in case of death?
  • How much funeral expenses are admissible?
  • What leave is admissible during election / bye election of Lok Sabha / Bidhan Sabha?
  • What is thr function of Business Office?
  • What is temporary status?
  • What action is taken if complaint against Government Servant is received?
  • Whether minor penalty can be imposed affecting pension?
  • Can anyone be reduced in Rank to such a post in which he was not initially appointed?
  • What is financial power of selection grade postmasters?
  • What is APAR?
  • Can we sublet quarter?
  • What is MTE?



    Answers

    Q. What is Information?
    A. Information is any material in any form. It includes records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form. It also includes information relating to any private body which can be accessed by the public authority under any law for the time being in force.  
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    Q. What is a Public Authority?
    A. A “public authority” is any authority or body or institution of self government established or constituted by or under the Constitution; or by any other law made by the Parliament or a State Legislature; or by notification issued or order made by the Central Government or a State Government. The bodies owned, controlled or substantially financed by the Central Government or a State Government and non-Government organisations substantially financed by the Central Government or a State Government also fall within the definition of public authority. The financing of the body or the NGO by the Government may be direct or indirect.  
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    Q. What is a Public Information Officer?
    A. Public authorities have designated some of its officers as Public Information Officer. They are responsible to give information to a person who seeks information under the R.T.I. Act.  
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    Q. What is an Assistant Public Information Officer?
    A. These are the officers at sub-divisional level to whom a person can give his R.T.I. application or appeal. These officers send the application or appeal to the Public Information Officer of the public authority or the concerned appellate authority. An Assistant Public Information Officer is not responsible to supply the information. The Assistant Public Information Officers appointed by the Department of Posts in various post offices are working as Assistant Public 2 Information Officers for all the public authorities under the Government of India.  
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    Q. What is the fee for seeking information from Central Government Public Authorities?
    A. A person who desires to seek some information from a Central Government Public Authority is required to send, along with the application, a demand draft or a banker’s cheque or an Indian Postal Order of Rs.10/- (Rupees ten), payable to the Accounts Officer of the public authority as fee prescribed for seeking information. The payment of fee can also be made by way of cash to the Accounts Officer of the public authority or to the Assistant Public Information Officer against proper receipt. However, the R.T.I. Fee and the mode of payment may vary as under Section 27 and Section 28, of the R.T.I. Act, 2005 the appropriate Government and the competent authority, respectively, by notification in the Official Gazette, make rules to carry out the provisions of this Act.  
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    Q. What is the fee for the BPL applicant for Seeking Information?
    A. If the applicant belongs to below poverty line (BPL) category, he is not required to pay any fee. However, he should submit a proof in support of his claim to belong to the below poverty line.  
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    Q. Is there any specific format of Application?
    A. There is no prescribed format of application for seeking information. The application can be made on plain paper. The application should, however, have the name and complete postal address of the applicant.  
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    Q. Is it required to give any reason for seeking information?
    A. The information seeker is not required to give reasons for seeking information.
    Sub-section (1) of section 8 and section 9 of the Act enumerate the types of information which is exempt from disclosure. Sub-section (2) of section 8, however, provides that information exempted under sub-section 3 (1) or exempted under the Official Secrets Act, 1923 can be disclosed if public interest in disclosure overweighs the harm to the protected interest.  
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    Q. Is there any assistance available to the applicant for filing R.T.I. application?
    A. If a person is unable to make a request in writing, he may seek the help of the Public Information Officer to write his application and the Public Information Officer should render him reasonable assistance. Where a decision is taken to give access to a sensorily disabled person to any document, the Public Information Officer, shall provide such assistance to the person as may be appropriate for inspection.  
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    Q. What is the Time Period for supply of information?
    A. In normal course, information to an applicant shall be supplied within 30 days from the receipt of application by the public authority. If information sought concerns the life or liberty of a person, it shall be supplied within 48 hours. In case the application is sent through the Assistant Public Information Officer or it is sent to a wrong public authority, five days shall be added to the period of thirty days or 48 hours, as the case may be.  
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    Q. Is there any provision of appeal under the R.T.I Act?
    A. If an applicant is not supplied information within the prescribed time of thirty days or 48 hours, as the case may be, or is not satisfied with the information furnished to him, he may prefer an appeal to the first appellate authority who is an officer senior in rank to the Public Information Officer. Such an appeal, should be filed within a period of thirty days from the date on which the limit of 30 days of supply of information is expired or from the date on which the information or decision of the Public Information Officer is received. The appellate authority of the public authority shall dispose of the appeal within a period of thirty days or in exceptional cases within 45 days of the receipt of the appeal.  
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    Q. Is there any scope for second appeal under the R.T.I. Act?
    A. If the first appellate authority fails to pass an order on the appeal within the prescribed period or if the appellant is not satisfied with the order of the first appellate authority, he may prefer a second appeal with the Central Information Commission within ninety days from the date on which the decision should have been made by the first appellate authority or was actually received by the appellant.  
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    Q. Whether complaints can be made under this Act? If yes, under what conditions?
    A. If any person is unable to submit a request to a Public Information Officer either by reason that such an officer has not been appointed by the concerned public authority; or the Assistant Public Information Officer has refused to accept his or her application or appeal for forwarding the same to the Public Information Officer or the appellate authority, as the case may be; or he has been refused access to any information requested by him under the R.T.I. Act; or he has not been given a response to a request for information within the time limit specified in the Act; or he has been required to pay an amount of fee which he considers unreasonable; or he believes that he has been given incomplete, misleading or false information, he can make a complaint to the Information Commission.  
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    Q. What is Third Party Information?
    A. Third party in relation to the Act means a person other than the citizen who has made request for information. The definition of third party includes a public authority other than the public authority to whom the request has been made.  
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    Q. What is the method of seeking Information?
    A. A citizen who desires to obtain any information under the Act, should make an application to the Public Information Officer of the concerned public authority in writing in English or Hindi or in the official language of the area in which the application is made. The application should be precise and specific. He should make payment of application fee at the time of submitting the application as prescribed in the Fee Rules.  
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    Q. Is there any organization(s) exempted from providing information under R.T.I Act?
    A. Yes, certain intelligence and security organisations specified in the Second Schedule, are exempted from providing information excepting the information pertaining to the allegations of corruption and human rights violations.  
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    Q. What is Tenure?
    A. A PA / Supervisor may continue in a particular post for 4 years. Post which can be retained for a particular period is called “Tenure”.  
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    Q. What is Tenure of a Treasurer?
    A. 2 Years.  
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    Q. What is the norm for Counting Post tenure?
    A. If joined after 30-09 of a year, the year is ignored. If joined on or before 30-09, the year is taken into account.  
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    Q. What is tenure of SBPA?
    A. 5 years of which 3 years are to be spent in HO as ledger PA.  
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    Q. What is maximum CEA admissible to Government Servant?
    A. Rs. 12000/- in a year for each child subject to maximum of two children. When DA exceeds 50%, CEA is increased 25%. It is Rs. 15000/- per year w.e.f. 01.04.2011.  
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    Q. How many days of CL / RH are admissible?
    A. 8 days CL, 2 days RH in a Calendar Year.  
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    Q. Can a Government Servant avail leave without intimation?
    A. No. In case of medical unfitness, Medical CeR.T.I.ficate and leave application must be posted within 48 years.  
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    Q. Can it is sent U.C.P.?
    A. Now, UCP service has been discontinued.  
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    Q. What is the effect of late attendance?
    A. One day’s CL is deducted for 3 late attendance. When CL is not in credit, EL is deducted. Authority may initiate disciplinary action for habituated late comers.  
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    Q. What is general condition of Code of Conduct of Government Servant?
    A. A Government Servant should maintain absolute integrity and devotion to duty and do nothing which is unbecoming of a Government Servant.  
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    Q. What is the meaning of misconduct or misbehaviour?
    A. A Government Servant is expected to maintain good standard of social life. He should not misbehave with any customer. He should do nothing which is unbecoming of a Government Servant.  
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    Q. What is dies-non?
    A. Unauthorized absence from duty may be treated as ‘Dies- non’ which shall neither count as duty nor construed as break in service.
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    Q. What is the meaning of headquarter?
    A. A radius of 8 KM from the duty point is termed as headquarter.  
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    Q. Can anybody leave his headquarter without permission?
    A. No.  
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    Q. What is Child Care Leave?
    A. Women employees may avail 2 years C.C.L for surviving two children till they attain 18 years age.  
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    Q. What is minimum period of CCL that can be availed?
    A. 15 days.  
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    Q. Does the CCL need prior approval of competent authority?
    A. Yes.  
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    Q. How many E.L. can be kept accumulated in EL A/C?
    A. 300 + 15 days.  
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    Q. What is leave encashment?
    A. A Government Servant at the time of retirement can encash 300 days EL. While availing LTC, 10 days’ leave encashment is permissible.  
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    Q. When a Government Servant can be placed under suspension?
    A. When a disciplinary case is pending or is being contemplated on Government Servant can be placed under suspension.  
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    Q. What is deemed suspension?
    A. If a Government Servant is detained in police custody exceeding 48 hours, he should be deemed to have been placed under suspension from the date of detention.  
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    Q. What is Rule 16 Charge Sheet?
    A. When it is intended to impose minor penalty on a Govt. Servant, disc-action under Rule 16 of CCS (CCA) Rules is initiated.  
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    Q. What is MACP?
    A. A Government Servant is entitled to 3 promotion in his career even he does not get any promotion by examination. Promotion in next higher scale is available after 10, 20 and 30 years of service.  
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    Q. What is compassionate appointment?
    A. Dependent of a deceased departmental staff / GDS is entitled to appointment on compassionate ground. 5% of vacancies of GDS, Gr-D and Gr-C cadre are kept reserved for such recruitment in relaxation of normal rules of Recruitment.  
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    Q. What is transfer under Rule 38?
    A. One employee may seek transfer to his home station under Rule 38 of Postal Manual Volume IV, after 3 years of service. Mutual transfer in between two employees of same grade is permissible. GDS are not entitled to such transfer.
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    Q. What facilities are available to handicapped employees?
    A. PH – Physically Handicapped, OH – Orthopedically Handicapped, VH – Visually Handicapped, HH – Hearing Handicapped. 3 % vacancies are reserved for handicapped candidates. They get double transport allowance.
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    Q. Where we can get more and more information about the Department?
    A. i) www.indiapost.gov.in     ii) www.nfpe.blogspot.com
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    Q. Whether govt loss can be recovered from GPF or CGEGIS?
    A. No.  
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    Q. Whether Government loss can be recovered from gratuity / cash equivalent to leave salary?
    A. Yes.  
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    Q. Whether gratuity or pension can be forfeited by Government?
    A. The President is empowered to forfeit whole of gratuity and full or part of pension of a govt servant when Rule 9 of CCS (Pension) Rules is resorted to.  
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    Q. What is subsidiary offender?
    A. Fraud is committed by Principal Offender but lack of supervision by supervisor or controlling authority facilitates the offender to commit fraud. Though who contribute to commit fraud are termed as subsidiary offender.
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    Q. What is FRAC?
    A. Fair Rent Assessment Committee. The Committee fix up rent of hired building taken by the Dept on rent.  
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    Q. What are minor penalties?
    A. i) Censure, ii) Recovery, iii) Withholding of promotion, iv) Withholding of increment of pay not exceeding 3 years without cumulative effect, v) Reduction to lower stage (by one stage) of pay not exceeding 3 years.  
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    Q. What are major penalties?
    A. i) Reduction to lower post/grade/pay, ii) Withholding of increment of pay
    with cumulative effect, iii) compulsory retirement, iv) Removal from service, v) Dismissal.
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    Q. What are the reliefs available against penalties?
    A. i) Appeal to the appellate authority, ii) Petition to the Reviewing Authority, iii) Application before C.A.T.  
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    Q. What is the time limit for preferring appeal / review?
    A. 45 days / 6 months.  
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    Q. Are we entitled to medical treatment at CGHS recognized private hospital?
    A. Yes, after obtaining prior approval of competent authority. If unable, post
    facto permission may be obtained.  
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    Q. In serious and emergency cases what can we do?
    A. Admission even at private hospital if justified, reimbursement of expenses is considered by the higher authority.  
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    Q. What is the maximum financial assistance admissible in case of death?
    A. Rs.7000/- from Circle Welfare Fund.  
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    Q. How much funeral expenses are admissible?
    A. Departmental Staff – Rs. 500/-, GDS – Rs. 250/-  
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    Q. What leave is admissible during election / bye election of Lok Sabha / Bidhan Sabha?
    A. Special CL on the day of Poll.  
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    Q. What is the function of Business Office?
    A. As the Dept has no monopoly on mail, many couriers are taking away business of the Dept. In order to retain the mail, marketing is made through ME so that the Department may render services to bulk mailers, Big Business houses, corporate house etc.
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    Q. What is temporary status?
    A. If a staff was engaged before 14.09.93 for 8 hours duty, he has been conferred temporary status. He is entitled to pay and other benefits like Group D Staff.
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    Q. What action is taken if complaint against Government Servant is received?
    A. a) No action should be taken on anonymous or pseudonymous complaint. b) If it is lodged with CVC or CBI, enquiry may be conducted.
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    Q. Whether minor penalty can be imposed affecting pension?
    A. No.
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    Q. Can anyone be reduced in Rank to such a post in which he was not initially appointed?
    A. No.
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    Q. What is financial power of selection grade postmasters?
    A. LSG – Rs.30/-, HSG – Rs.60/- (in each occasion).
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    Q. What is APAR?
    A. Annual Performance Assessment Report. It is used in lieu of CR. Upto 4 Average, above 4 below 6 Good, above 6 below 8 Very Good, 9 – 10 Outstanding.
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    Q. Can we sublet quarter?
    A. No.
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    Q. What is MTE?
    A. Multi Tasking Employees (Erstwhile Gr-D) are supposed to know computer operation and perform both indoor and outdoor duties.
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